Bylaws of the State Executive Committee

April 14, 2018

Downloadable PDF


Table of Contents

I. Meetings of the State Executive Committee.
II. Quorum.
III. Mail Voting.
IV. Electronic Meetings.
V. Electronic Voting.
VI. Approval of Expenditures
VII. Voting in Meetings.
VIII. Committees of the Executive Committee.


I. Meetings of the State Executive Committee.

  • The State Executive Committee of the Party shall meet at such times and places and in the manner required by:
    • these rules;
    • the action of the Committee itself;
    • the call of its Chair; or
    • the action of the Convention which elected it.
  • The State Executive Committee shall be required to meet upon the written request of one-third or more of its members.
  • Minutes or a transcript shall be taken at all meetings of the State Executive Committee, and a written copy shall be furnished to each member of the Committee within thirty days after the meeting.
  • All meetings of the State Executive Committee of the Party, except for executive sessions solely for the holding of a trial and possible removal of a member of the State Executive Committee, shall be open to attendance by the public and the press.
  • Notice of the time and place of all State Executive Committee meetings shall be given to all members not less than four (4) weeks prior to each meeting.
  • No in person meetings of the State Executive Committee shall be held outside the State of Texas.

II. Quorum.

  • Except as specifically provided otherwise in these Rules, a majority of the membership, excluding vacancies, shall be the quorum at all meetings of the State  Executive Committee.

III. Mail Voting.

  • The State Executive Committee may, without meeting together, transact business by mail, by voting on questions submitted to them by or with the approval of the Chair or one-third or more of the Committee members.
  • Fifteen days shall be allowed for the return of the ballots by mail to the Secretary. If at the end of fifteen days, a majority of the Committee have not returned their ballots, the measure shall be considered defeated; when a majority of the ballots are returned within fifteen days, a majority of the ballots returned shall be sufficient for passage unless a higher vote is required by these Rules. The Secretary must preserve all mail ballots received until their disposition is decided at the next meeting of the Committee.
  • All mail votes by the State Executive Committee shall be confirmed at the next State Executive Committee meeting.

IV. Electronic Meetings.

  • The State Executive Committee may, without meeting together in person, remotely transact business by electronic means.
  • Notice of the time of all remote meetings shall be given to all members of the Committee not less than 72 hours prior to each meeting with a set agenda, and regular meeting notice requirement for an open agenda.
  • All remote meetings should be technologically inclusive of all committee members that have given their desire to participate in such meetings.
  • The State Executive Committee may, by majority vote of all members, restrict which type of remote meetings may be held.

V. Electronic Voting.

  • The State Executive Committee may request to vote on an issue by email or online forums outside of a meeting if 10% of current members of the body request a vote by forum or email.
  • The chair shall clearly present the issue as a motion to be voted upon by forum or email. If this does not occur within one week after the request to vote the vote on this issue shall not be taken up unless another request to vote is started.
  • At least 48 hours shall be given after the motion is given before a final tally may be counted. If enough yea votes of all current members to require passage have not been submitted within 96 hours the motion shall be considered failed.
  • If the method of casting votes was hidden then all members along with the name of each member and his or her vote shall be shown along with the final result.

VI. Approval of Expenditures.

  • The State Executive Committee shall establish a categorized budget including expected revenues and expenses.
  • Authorization of all expenditures shall require a majority vote of the State Executive Committee.
  • Disbursement of all party funds shall require the approval of either the Treasurer or the Chair.
  • The State Executive Committee shall not take loans nor incur credit card debt.
  • Unless by ⅔ vote of the entire membership of the State Executive Committee, the State Executive Committee shall not obligate the Party to pay any financial commitment in excess of that which can be repaid from unrestricted cash and automatic recurring donations expected to be received within 6 months.

VII. Voting in Meetings.

  • The method used shall be left to the discretion of the Chair unless the Committee shall vote otherwise.
  • A division vote must be taken on the request of any member of the Committee, said member not needing to have the floor to make such request.
  • One fifth of the membership of the Committee shall be sufficient to order a roll call vote.
  • All votes taken shall be counted by the Chair and Secretary of each Committee.
  • The use of proxies and proxy voting is prohibited at all meetings of all Executive Committees at any level.
  • For all votes electing someone for any party position, None of the Above or an equivalent must be one of the choices. Any election by the SLEC without the ability to elect none of the candidates is void.

VIII. Committees of the Executive Committee

  • The State Executive Committee may establish such committees as it deems appropriate to assist it in carrying out its non-statutory duties, and may appoint to such committees persons who are not members of the State Executive Committee.
  • No action of a subcommittee of or of any standing committee created by the State Executive Committee shall replace or supersede the actions or authority of the State Executive Committee at its subsequent meetings.

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